What is Electronic Data Interchange (EDI)
Electronic Data Interchange (EDI) facilitates the automated exchange of business documents between trading partners in standardized electronic formats. This automation enhances efficiency, accuracy, and speed in business communications. Common EDI transactions include purchase orders, invoices, shipping notices, and inventory updates
Common EDI Documents
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Invoice
A digital version of a paper invoice that is utilized for charging the buyer for the goods or services rendered.
820
Payment Order/Remittance Advice
Buyers utilize this to process payments and supply remittance details to suppliers regarding the invoices that are being settled.
832
Price/Sales Catalog
Facilitates the exchange of product information, such as pricing and item specifics, between buyers and suppliers to guarantee precise product listings.
846
Inventory Inquiry/Advice
Conveys inventory levels to trading partners, showing current availability as well as expected future stock.
850
Purchase Order
A purchase order from the buyer to the supplier specifying the necessary products or services.
855
Purchase Order Acknowledgment
The supplier sent a confirmation of the purchase order's receipt and acceptance, noting any necessary changes.
856
Advance Ship Notice (ASN)
Provides comprehensive details regarding an upcoming delivery, enabling the buyer to ready themselves for the arrival of the goods.
940
Warehouse Shipping Order
Directs a warehouse to send products to a designated site, specifying the items and their respective amounts to be shipped.
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Warehouse Shipping Advice
Verifies the dispatch of products from the storage facility, including information regarding the shipped items and their respective quantities.
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Functional Acknowledgment
Verifies the receipt and correctness of the syntax of an EDI transaction, guaranteeing successful transmission between the involved parties.
Steps for EDI Integrations
STEP #1: Automated Document Transfer (SFTP)
The customer is responsible for configuring their EDI Value-Added Network (VAN) to deliver EDI documents to an SFTP folder. This setup enables automated and secure EDI document downloads, ensuring real-time file transfers and seamless integration into business systems. By streamlining document retrieval and improving connectivity, this process enhances data flow, reduces manual effort, and supports smooth supply chain operations.
Step #2: Parsing and Decoding Software
JASCI Software utilizes advanced tools (additional fee) to parse and decode EDI documents, converting raw data into structured formats such as JSON or XML for efficient field mapping. Supporting standards like ANSI X12 and EDIFACT, these tools automate data extraction and ensure seamless compatibility with APIs. This streamlined process enables accurate integration, allowing businesses to manage and process EDI transactions effortlessly within JASCI's intelligent platform.
Step #3: Mapping to restFul API's
JASCI Software offers advanced tools for mapping parsed EDI fields to our cloud API platform (available for an additional fee), though customers also have the option to perform this mapping independently. Whether handled by customers or JASCI, the mapping process connects seamlessly to our RESTful APIs, ensuring smooth integration. These APIs update the production database in real-time, enabling precise and timely data flow across systems. With JASCI, you can automate updates and maintain efficient operations.
Step #4: Outbound Documents to Trading Partners
JASCI Software provides advanced tools for generating outbound EDI documents to facilitate seamless communication with trading partners (available for an additional fee), though customers may also handle this process independently. Using API calls, data is converted into EDI documents in standard formats and securely delivered to an SFTP server for pickup by the provider or trading partner.