3PL Billing as aDirect Outcome of Execution
Stop reconstructing "what we did" from spreadsheets, carrier systems, and emails. If JASCI directed the work, confirmed it, and recorded it—the system can bill it. Automatically.
"The AI billing value is not a chatbot writing invoices. The value is that the platform makes billing a controlled, auditable outcome of execution, with guided configuration that replaces consulting-heavy, customer-by-customer buildout."
Why 3PL Billing Fails
A 3PL doesn't lose margin because they lack a rate card. They lose margin because they can't reliably connect contract terms to what physically happened in the building.
Missed Charges (Margin Leakage)
Work gets done but never billed. Extra touches, rework, relabeling, prep work, storage transitions, minimums, accessorials. If the event isn't captured cleanly, it becomes "unbillable" later.
Billing Takes Too Long
Invoices are delayed because teams need to reconcile exceptions. Every delay increases dispute risk, slows cash flow, and adds manual time.
Disputes Are Expensive
The biggest cost of disputes is not the credit—it's the time to investigate. Without an audit trail customers trust, billing becomes negotiation instead of process.
Client Logic = Maintenance Nightmare
Each client brings new billing rules. If implemented as custom code, spreadsheets, or one-off mappings, you create a fragile system requiring expensive specialists to maintain.
The root cause is structural: most billing systems are downstream accounting layers that attempt to infer execution. JASCI treats billing as part of execution itself.
How AI Billing Actually Works
Five steps from warehouse execution to defensible invoice
Define Billable Events
Every warehouse action that should create a billable record is tied to a completed execution step that already exists in the operational flow. The billable event is not "something the billing team types in"—it comes directly from confirmed execution.
5 Real-Time Execution Streams Feed Billing
AI queries live execution data—not exported reports. Every billable event links directly to the warehouse transaction that created it.
Work Execution
Receiving, Putaway, Pick, Pack—every completed work step
Work headers & lines with timestamps, quantities, and operator IDs
Shipments
Every package manifested and shipped
Carrier, service level, weight, tracking, and ship date
Inventory Levels
Storage positions occupied by client inventory
Daily snapshots for pallet-day storage billing
Inventory Transactions
Every inventory movement and adjustment
Moves, adjustments, cycle counts, and transfers
Labor Completions
Actual labor time by task and operator
Task type, duration, quantity, and team member
AI-Calculated Tiered Pricing
JASCI supports up to 5 pricing tiers per transaction type. AI automatically calculates the correct tier based on volume thresholds defined in your client contracts—no manual lookups or spreadsheet formulas.
Contract Configuration
- Per-client rate cards with volume breaks
- Tier thresholds: From/To quantities
- Currency and billing period settings
- Override pricing for special situations
AI Calculation
- Auto-calculates tier based on volume
- Splits quantities across tiers correctly
- Total price with tier breakdown
- Full audit trail per line item
Complete Audit Trail
Every invoice line links back to detailed execution records
Billable Events Tied to Execution
The billable event is not "something the billing team types in." It's tied to a completed execution step that already exists in the operational flow. That's the foundation for trust.
Inbound handling unit received and confirmed
Movement completed into a storage location
Pick confirmed by scan or system confirmation
Packing step completed with validation
Shipment confirmed with tracking or manifest
Inventory exists in billable storage state
Pricing Dimensions
Event first, pricing second. Keep execution clean, attach pricing rules to execution records. AI guides configuration and validates that client contracts can be expressed using the event model.
The AI advantage: Reduces setup burden by guiding configuration and validating that client contracts can actually be expressed—preventing the "we'll handle that manually" loopholes that destroy margin later.
Why This Is Real AI (Not Rule-Based Automation)
Most billing systems apply fixed rules. JASCI continuously interprets warehouse behavior and maps it to billable outcomes in ways that adapt as operations change.
How AI Distinguishes Work Types
Real ROI (Including Your Internal Costs)
Most ROI claims ignore the customer's internal burden—that's where the hidden cost lives
Traditional Implementation
Internal Costs (Often Ignored)
JASCI AI Implementation
Why internal costs drop: Guided configuration reduces meetings, blueprint cycles, and retesting. Your team configures, not translates.
Plus: Ongoing Billing Automation Savings
If you have 1-2 billing analysts spending most of their time reconciling and defending invoices, that's loaded cost you can reduce.
Even 1% leakage on $500K/month billing = $60K/year recovered. Before counting dispute time and delayed cash.
JASCI treats billing as a direct outcome of warehouse execution because that is the only way to make billing accurate, fast, and defensible at scale. When billing is driven by completed execution events, you eliminate reconstruction, reduce disputes, invoice faster, and protect margin automatically.
Ready to Stop Losing Margin?
See how AI-driven billing captures every charge, eliminates disputes, and turns invoice day into a non-event.