Purchase Order Entry
Create and manage purchase orders directly in the WMS with line-level product details, quantities, and quality specifications for streamlined receiving operations.
What is Purchase Order Entry?
Purchase Order Entry is a WMS function that allows warehouse operators and managers to create, edit, and manage purchase orders directly within JASCI—without requiring integration with an external ERP or procurement system. This provides flexibility for manual orders, adjustments, one-off receipts, or operations that don't have automated PO feeds.
While most enterprise warehouses receive POs electronically via EDI or API integration, there are many scenarios where manual PO creation is essential: emergency replenishments, vendor samples, returned goods from customers that need to be received as new inventory, or operations that simply prefer to manage inbound documentation directly in the WMS.
Key Distinction
Purchase Order Entry creates the expectation document. Purchase Order Receiving validates the actual receipt against that expectation. Together they form a complete inbound workflow: define what you expect to receive, then verify what actually arrives.
In JASCI, PO Entry is accessed from the Inbound menu and provides a simple interface for entering PO IDs, adding product lines with quantities and quality specs, and updating the document. Once created, POs are immediately available for receiving operations, and Work Lookup provides visibility into receiving progress.
Why Purchase Order Entry Matters
Not every inbound shipment comes with an electronic PO. Manual entry ensures you can receive any shipment with full validation and traceability—no matter how it was ordered.
Operational Flexibility
Receive emergency orders, vendor samples, or customer returns without waiting for ERP integration or IT support.
Complete Traceability
Even manually-entered POs provide full audit trails, receiving validation, and inventory tracking.
Quick Adjustments
Edit existing POs to add products, change quantities, or update quality specs as information becomes available.
How JASCI Delivers Purchase Order Entry
Simple, fast PO creation with full line-level control
Direct PO Creation
Create new purchase orders directly in JASCI without waiting for ERP integration. Ideal for manual orders, adjustments, or standalone operations.
Edit Existing POs
Enter an existing PO ID to modify line items, quantities, or product details. Full edit capability for in-flight purchase orders.
Line-Level Management
Add multiple products to a single PO with individual quantities and quality specifications. Edit or delete lines as needed.
Quality Specifications
Optionally specify quality requirements at the line level for inspection during receiving.
Work Detail Lookup
View the Work Detail for any PO to track receiving progress, putaway status, and completion metrics.
Real-Time Updates
Changes take effect immediately. POs are available for receiving as soon as they are created or updated.
Purchase Order Entry Workflow
Create or edit POs in minutes with this simple process
Navigate to PO Entry
Access Purchase Order Entry from Inbound → Entry → Purchase Order Entry in the JASCI menu.
Enter PO ID
Enter the ID you want to assign to the new Purchase Order. Entering an existing PO ID opens it for editing.
Add Products
Enter the product, quantity, and quality specifications if applicable. Click the Add button to add to the PO.
Review Line Items
Products appear at the line level with options to edit or delete. Continue adding products as needed.
Update PO
Click the Update button in the top right to save all changes. The PO is now ready for receiving.
View Work Detail
Use the Work Lookup option to view receiving progress and Work Detail for the Purchase Order.
See It In Action
Clean, intuitive interface for fast PO management
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PO ID Entry
Enter new or existing PO ID to create or edit
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Line Item Management
Add products with quantities and quality specs
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Work Detail Lookup
Track receiving progress and completion status
Operational Impact
Fast, flexible PO management without ERP dependencies
Need Flexible PO Management?
See how JASCI's Purchase Order Entry gives you complete control over inbound documentation—with or without ERP integration.