PO Suppliers Maintenance
Create, edit, and manage supplier records with complete ship-from/bill-from addresses, EIN numbers, bonded receipt flags, audit controls, and country of origin tracking for comprehensive procurement management.
What is PO Suppliers Maintenance?
PO Suppliers Maintenance is the central hub for managing all vendor and supplier information in JASCI. It provides a complete record for each supplier including contact details, addresses, tax identification (EIN), bonded receiving requirements, and quality audit configurations.
This module supports both domestic and international suppliers with full address validation, country of origin tracking for customs compliance, and the ability to flag suppliers for bonded receiving when shipments must go through customs clearing processes.
Compliance Features
The EIN Number field supports tax reporting and 1099 requirements. The Bonded Receipt flag automatically routes incoming shipments through your customs clearing workflow. Country of Origin ensures proper tariff classification and trade compliance documentation.
Supplier audit controls allow you to configure inspection frequency and severity thresholds on a per-vendor basis. This ensures high-risk or new suppliers receive more frequent quality checks while established preferred suppliers can have streamlined receiving.
Why Supplier Maintenance Matters
Complete, accurate supplier records are the foundation of efficient procurement, compliant receiving, and reliable vendor performance tracking.
Trade Compliance
EIN numbers, country of origin, and bonded receipt flags ensure you meet all customs and tax reporting requirements.
Quality Control
Per-supplier audit models let you increase inspections for problem vendors while fast-tracking trusted partners.
Procurement Efficiency
Complete supplier records with addresses and item pricing enable automated PO creation and accurate receiving.
Supplier Maintenance Capabilities
Complete vendor management with compliance and quality controls
Supplier Record Management
Create new suppliers or search and edit existing records by supplier ID, name, product, account number, or supplier account identification.
EIN Number Tracking
Store Employer Identification Numbers (EIN) for each supplier to support tax reporting, compliance, and vendor verification requirements.
Bonded Receipt Flag
Flag suppliers for bonded receiving to automatically route receipts through customs clearing processes when required.
Ship-From & Bill-From Addresses
Maintain separate shipping origin and billing addresses with full address validation including city, state, country, and zip code verification.
Audit Model Controls
Configure audit frequency, severity thresholds, and inspection intervals per supplier for quality control during receiving.
Country of Origin
Track and validate supplier country of origin for customs documentation, tariff classification, and trade compliance.
Preferred Supplier Flag
Mark suppliers as preferred and quickly filter to show only preferred vendors in search results.
Supplier Item Tracking
Link products to suppliers with item-level pricing for automated purchase order creation and cost management.
Supplier Setup Workflow
Create or update supplier records in minutes
Access Supplier Maintenance
Navigate to Procurement → Suppliers Maintenance from the JASCI menu.
Search or Create
Enter supplier ID, name, product, or account number to search. Click NEW to create a new supplier record.
Enter Supplier Details
Fill in supplier name, account identification, EIN number, and bonded receipt flag as needed.
Configure Addresses
Enter ship-from and bill-from addresses with full validation. Country of origin is required for compliance.
Set Audit Controls
Configure audit model, frequency, and severity thresholds to control inbound quality inspections.
Save & Activate
Click Update to save changes. Supplier is immediately available for purchase orders and receiving.
Key Supplier Fields
Essential data captured for each supplier record
Supplier ID
RequiredUnique identifier for the supplier
Supplier Account ID
RequiredVendor's own account reference number
Supplier Name
RequiredFull legal business name
EIN Number
Employer Identification Number for tax reporting
Bonded Receipt Flag
Yes/No flag for customs clearing routing
Country of Origin
RequiredPrimary country for tariff classification
Ship-From Address
RequiredComplete shipping origin with validation
Bill-From Address
RequiredBilling/accounts payable address
Preferred Supplier
Flag to indicate preferred vendor status
Audit Model
Quality inspection frequency and rules
Tracking Enabled
Enable/disable shipment tracking
Severity Points
Quality score for audit adjustments
Operational Impact
Complete supplier management for compliant, efficient procurement
Ready to Streamline Supplier Management?
See how JASCI's Supplier Maintenance gives you complete control over vendor records, compliance tracking, and quality controls—all in one place.